Importance of RFID File Tracking System

Document is most valuable for any company, they are Intellectual property. If a company having huge amount of files or documents then it is very important to manage those document

Reason Why Document Management Is Important

  • If there is no proper document management then time consumption for searching a file will increase.
  • If document is misplaced then there will be no surety that document is misplaced or it is missing.
  • Tracking path of file movement is also very difficult
  • Inventory of files will be very difficult job.
  • Also check-In / Check-Out tracking will also be the headache for such organizations.

Why RFID is required for File Tracking

Radio Frequency Identification (RFID) is playing a vital role in File Tracking and increasing efficiency of organization by automating the whole File Tracking System.

RFID based File Tracking is a complete system that take care of :

  • Inventory of Files in an Organization
  • Giving Check-In/Check-Out history of each document so that you can know the path and order of file movement from one employee to other or one department to other. - If file moves from IT department to Finance Department then you can get which person has released the file and which person is having the file from how much time with only one click.
  • Inventory will give you the list of Missing and Misplaced Documents.

Component of RFID based File Tracking System:

  • RFID Desktop Readers
  • RFID Fixed Readers
  • Self Issue / Return Kiosk
  • RFID Handheld Readers
  • RFID Tags
  • Controllers
  • Siren
  • Files
  • Server
  • Client
  • Application :
    • Window Application
    • Web Application
    • Handheld Application
    • Services
    • APIs

Functioning of RFID File Tracking System:

  • Tagging : Tagging is the process of mapping of registered file with unique tagid, corresponding Location and its department.
  • Inventory : Handheld reader reads and save the record of all the files coming in its range. It gives the list of misplaced and missing files.
  • Check In / Check Out : Files can be check in and check out by self check in / checkout station.
  • Search File : Any File can be search by handheld reader by putting its file number. As the file come in range of handheld reader it start beeping.
  • MIS Report : MIS Report can be generated from the web application anytime and anywhere in the scope of network.
  • Administrator Settings : Administrator setting can be applied on files such as File cannot check in.
  • Real Time Tracking : : By this functionality file can tracked in real time by fixed readers installed at various places inside the campus.
  • Anti - Theft Gate : Anti-Theft gate will take care no file can be taken out without check-In otherwise it will start a Siren for theft alert.

Types of File Tracking Solutions:

  • Real Time File Tracking System
  • Simple File Tracking System

Real Time File Tracking System Features:

  1. File Registration
  2. Searching Specific File with its File Name or Number using Handheld Device by getting its last seen location.
  3. Inventory Management using Handheld Device
  4. File Check in/ Checkout using Web Application
  5. Tracking File travel path using web application
  6. Can see last seen position and time of a specific file using web application
  7. Time interval for file at particular location via web application
  8. Alert for file for in/out in cabin (optional via SMS)
  9. MIS Report using Web Application
  10. Anti Theft System via Service
  11. Real Time Data provided by Web Service

Simple File Tracking System Features:

  • File Registration
  • Searching Specific File with its File Name or Number using Handheld Device
  • Inventory Management using Handheld Device
  • File Check in/ Checkout using Web Application
  • MIS Report using Web Application
  • Anti Theft System via Service
  • Real Time Data provided by APIs

Contact Info

Netpaze Solutions.
H 633 Rajpur, Shivrajpur
Kanpur- 209205, Uttar Pradesh
05112-226020
+91 7572066066